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Parent-Faculty Association

PFA By-Laws

ARTICLE I – NAME
The name of the Association shall be the Bancroft School Parent-Faculty Association (PFA).

ARTICLE II - PURPOSE

The Purpose of the Association shall be to support the School’s programs through constructive parent participation in activities, which involve parents, faculty and/or students in support of the school community and its mission.

ARTICLE III - MEMBERSHIP

The membership of the Association shall consist of parents and guardians of students attending Bancroft School and the Faculty of Bancroft School.

The annual dues shall be set by the Leadership Team and ratified by the PFA Board.

Dues shall be assessed per family and shall be added to the tuition bill.

ARTICLE IV – LEADERSHIP TEAM

The Leadership Team shall consist of the President, Vice-President, Secretary and Treasurer.

The leadership Team shall have general supervision of the affairs of the Association and responsibility for all major programs and activities sponsored or supported by the Association.

The Leadership Team shall review and render decisions on all faculty requests.

In conjunction with the Parent Faculty Association Board (consisting of the Leadership Team, Divisional Liaisons, Head of School and Faculty Liaison), the Leadership Team will recommend the dues structure and budget for the upcoming school year as well as any amendments to the By-Laws for approval by a two-thirds vote of the general membership present at the all-school meeting.

The Leadership Team shall meet no fewer than five times during the school year with the first meeting to be held no later than three weeks after the academic year has begun.

ARTICLE V – ELECTION OF LEADERSHIP TEAM AND DIVISIONAL LIAISONS

Individuals may nominate a specific individual or themselves by communication in writing or email of their intention to the President prior to March 1st.

The proposed Leadership Team and Divisional Liaisons for the following school year shall be recommended by the PFA Board and submitted as a slate to the general membership for approval at the spring All School meeting by a two-thirds vote of those present. If vacancies remain after the spring meeting, the acting Leadership Team will be responsible to fill these vacancies prior to the end of the current school year.

Terms: The President, Vice-President and Secretary shall serve a one-year term. The expectation will be that the Vice-President will serve as President the following year. At the discretion of the PFA Board, the Treasurer and Divisional Liaisons shall be allowed to serve more than two consecutive one-year terms but not to exceed three consecutive one- year terms.

ARTICLE VI – DUTIES OF THE LEADERSHIP TEAM

PRESIDENT

  • Organize and lead the fall and spring all school meetings

  • Facilitate communication between parents, students, faculty and administration regarding activities, events and meetings

  • Facilitate the nominating process

  • Participate in PFA sponsored activities and events

  • Serve on the Board of Trustees as a voting ex-officio member

  • Develop and implement an annual budget

  • Plan major fundraising efforts in conjunction with the Development Office

 VICE-PRESIDENT

  • Support the President in all his/her duties

  • Participate in PFA sponsored activities and events

  • Attend Board of Trustee meetings as a non-voting ex-officio member

 SECRETARY

  • Record and distribute the minutes of meetings as appropriate

  • Conduct correspondence of the Association as needed

  • Give notice of meetings as appropriate

  • Participate in PFA sponsored activities and events

TREASURER

  • Collect all funds of the Association from the business manager and disburse them subject to the approval of the Leadership Team

  • Maintain a bank account for the benefit of the association

  • Maintain and provide data to the Leadership Team for the purposes of developing the annual budget including planning for major fundraising and the fulfillment of approved faculty requests

  • Support the procedures necessary for the School’s annual fiscal audit

  • Generate and communicate a budget report for the Spring All School Meeting

  • Participate in PFA sponsored activities and events

ARTICLE VII – FUNDRAISING GUIDELINES

  1. It is the responsibility of the Leadership Team to assist in the organization and oversight of fundraising activities including review of all new major fundraising efforts with the Advancement Office.

  2. In the case of major fundraising efforts, the Board of Trustees must approve the allocation and expenditure of all funds raised on behalf of the Bancroft School consistent with its charge for the overall operation of the school.

  3. The Head of School, Divisional Heads, President and Vice President shall develop a priority list for the distribution of proceeds to be presented to the Board of Trustees for their approval.

  4. The Leadership Team, together with a dedicated committee, is responsible for the conduct of a major fundraising event with the prior approval of the Board of Trustees, the proceeds of which are targeted for specific and defined purposes determined prior to the initiation of the planning of the event which should be held not less than every third year or at the discretion of the Advancement Office.

  5. The Association may conduct other smaller fundraising events while in communication with the Advancement Office and the Head of School.

ARTICLE VIII – PARENT FACULTY ASSOCIATION SPONSORED EVENTS/ACTIVITIES

The following list serves as an example and is not exclusive or mandatory and is based on the discretion of the Leadership Team.

Welcome Back Social
Gift Wrap Fundraiser
Book Fair
Winter Social
Community Dinner
Faculty Appreciation Luncheon Spring Social

Parent Independent School Network Representatives

ARTICLE IX – PARENT FACULTY ASSOCIATION SUPPORTED EVENTS/ACTIVITIES

This list serves as an example and is not mandatory or exclusive and is based on the discretion of the Leadership Team.

Lower School Literary Magazine
Middle School Community Service
Lower/Middle School Ski Program
Dog House
Lower School Social Committee

ARTICLE X - MEETINGS

There will be two All School Association meetings held each year – one in the fall and one in the spring. All other meetings will be held at the discretion of the Leadership Team and/or the Association Board.

ARTICLE XI – AMENDMENTS

These By-laws may be amended by a two-thirds vote of the members of the Association present at any called meeting of the Association provided the proposed amendment(s) has been approved by the Association Board and notice of the proposal to amend has been given in the call to the meeting. Notice of the called meeting must be given no less than ten business days prior to the meeting.

Revised 4/7/10

PARENT-FACULTY ASSOCIATION POLICY ON THE SERVING OF ALCOHOL TO MINORS AT PRIVATE PARTIES

The serving of alcohol to minors is illegal and presents safety concerns to the students of the Bancroft community. We urge that all private social gatherings remain substance free according to Massachusetts General Law 119 section 63. A committee of PFA members has formulated some guidelines for keeping a party safe.

  1. You and your child should mutually agree to keep the party/gathering drug-free, alcohol-free and tobacco-free.

  2. Responsible adult chaperones should be present during the entire event.

  3. Parents should make it easy for students to leave a party when drugs and/or alcohol are present.

The following is the text of the pertinent law for your information: Chapter 119 Section 63 of the Massachusetts General Laws:

“Any person who shall be found to have caused, induced, abetted, or encouraged or contributed toward the waywardness of a child, or to have acted in any way tending to cause such waywardness or delinquency, may be punished by a fine of not more than five hundred dollars or by imprisonment of not more than one year, or both.”

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